Even though we’re still in the throes of winter, many human resources departments will have to start their spring cleaning early. With the possibility of an audit right around the corner, HR professionals need to conduct a complete analysis of the past year’s records to make sure there’sno chance the company could be in the hot seat. Since the construction industry uses a variety of employees, including temporary and independent contractors, analyzing hiring processes and employment practices are especially critical.
The state and federal regulations surrounding employment frequently change on both large and small scales. Businesses owners and HR professionals must stay on top of their game if they want to keep businesses compliant. Conducting an internal audit can help your HR staff uncover any inconsistences and prepare for possible inquiries from outside sources. At CCS Construction Staffing, we’ve guided dozens of construction companies through a self-initiated HR audit. Here are some of our top tips to help your firm identify any issues before they become unmanageable.
Update Job Descriptions
One of the best ways to understand your employees’ current workload is to have them create their own job descriptions. Compare what your skilled laborers report with your HR records and use that information to create updated documents that accurately convey your job site environment.
Streamline Hiring Practices
Examine your candidate reviewing process from start to finish to ensure it’s consistent and compliant across the board. If you don’t already have one, create a step-by-step outline so that all hiring personnel review applications and conduct interviews in a way that is standard across all areas.
Analyze Internal Communications
Update the job site and employee handbook, display safety and labor posters in appropriate places and provide an arena for honest crew communication. Ensure that discrimination and harassment policies and procedures are in place and respected at all levels.
Evaluate Employee Assessment Procedures
How do you determine raises? How do you decide which temporary employee is offered a permanent position? Assess your performance review processes and make sure they are transparent with each crewmember. Staying consistent means staying compliant.
Create an Audit Checklist
Keep a record of areas of weakness during your internal audit so that you can continuously monitor them during the year. That way there are no unexpected surprises at the end of the year. A checklist also helps skilled tradesmen, construction laborers and craftsmen stay knowledgeable about their specific rights and responsibilities.
The threat of an external audit shouldn’t be the motivation for internal compliance checks. The red tape around these policies and procedures can be thick, but their ultimate purpose is to ensure safe and fair employment practices. If the process is too complex, try partnering with an expert to help your HR department conduct an internal audit. CCS Construction Staffing specializes in providing solutions to workforce needs specific to your industry. Contact us today!